Services by Allowed Data | Technology Services

Data Classification and Approved Services

Texas A&M University classifies data into four main levels, ranging from lowest to highest sensitivity. IT services are also reviewed and approved for certain types of data.

Order of data classification from Public to Critical

Allowed Data in Services

Find the service you want to use, then review the row details for the specific type of data you plan to store, share, process, or transmit.

Click the link for the specific service to see a detailed list of data that is approved or restricted.
Click the link for the specific data type to see its definition and examples.
If you're looking for a service that's not listed, contact Help Desk Central.

Don't Forget

When a service is approved for University-Confidential data, it often does not allow all data types that fall under this category. Contact IT Security with any questions.

YES Approved
NO Not approved
ASK Contact the security team for approval

**Administration & Business**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Adobe Business Applications	YES	YES	YES	NO	YES	NO	NO	NO
GitHub	YES	YES	YES	ASK	ASK	NO	YES	NO
Laserfiche Document Management Support	YES	YES	YES	ASK	YES	ASK	YES	NO

**Communication & Collaboration**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Cascade CMS	YES	YES	NO	NO	NO	NO	NO	NO
Copilot Chat	YES	YES	YES	ASK	NO	NO	YES	NO
Gemini Notebook	YES	YES	YES	ASK	NO	NO	YES	NO
Google Apps at Texas A&M	YES	YES	YES	ASK	YES	ASK	YES	NO
Google Gemini	YES	YES	YES	ASK	NO	NO	YES	NO
Google Groups	YES	YES	NO	NO	NO	NO	NO	NO
Listserv	YES	YES	NO	NO	NO	NO	NO	NO
Mass Email (Formerly Bulkmail)	YES	YES	NO	NO	NO	NO	NO	NO
Microsoft 365	YES	YES	YES	YES	YES	ASK	YES	NO
Microsoft Teams	YES	YES	YES	ASK	YES	NO	YES	NO
Perplexity Enterprise Pro at Texas A&M	YES	YES	YES	ASK	NO	NO	NO	NO
Personal Websites (People.tamu.edu)	YES	NO	NO	NO	NO	NO	NO	NO
Slack	YES	YES	YES	NO	NO	NO	YES	NO
TAMU AI Chat	YES	YES	YES	YES	YES	ASK	YES	NO
TAMUDirect Mailing Lists	YES	YES	NO	NO	NO	NO	NO	NO
Texas A&M Exchange Email	YES	YES	ASK	NO	NO	NO	NO	NO
Texas A&M Gmail	YES	YES	ASK	NO	NO	NO	NO	NO
uDots URL Shortener	YES	NO	NO	NO	NO	NO	NO	NO
Zoom Videoconferencing	YES	YES	YES	NO	NO	NO	YES	NO

**Desktop & Mobile Computing**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Adobe Business Applications	YES	YES	YES	NO	YES	NO	NO	NO
GitHub	YES	YES	YES	ASK	ASK	NO	YES	NO
Laserfiche Document Management Support	YES	YES	YES	ASK	YES	ASK	YES	NO

**Information Security**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Campus Directory	YES	NO	NO	NO	NO	NO	NO	NO
1Password for Employees	YES	YES	NO	NO	ASK	NO	YES	NO

**Infrastructure**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Campus Data Centers	YES	YES	YES	YES	YES	YES	YES	YES
Globus	YES	YES	YES	YES	YES	YES	YES	YES
Filex File Distribution System	YES	YES	YES	YES	YES	YES	YES	NO

**IT Professional Services**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Cloud: Private	YES	YES	YES	YES	YES	YES	YES	NO
Cloud: Public (AWS, Google and Azure)	YES	YES	YES	ASK	YES	ASK	YES	NO
Enterprise Backup Service	YES	YES	YES	YES	YES	YES	YES	NO
Enterprise File Storage	YES	YES	YES	YES	YES	YES	YES	NO
TeamDynamix	YES	YES	NO	NO	NO	NO	NO	NO

**Research**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
High Performance Research Computing	YES	YES	YES	YES	YES	YES	YES	NO
Enterprise Compute Environment	YES	YES	YES	YES	YES	YES	YES	NO

**Teaching and Learning**
Service	Public	University- Internal	University-Confidential					Critical
Service	Public	University- Internal	FERPA	HIPAA	PII	Regulated Research	Other	Critical
Poll Everywhere	YES	YES	YES	NO	NO	NO	NO	NO
Qualtrics Survey Application	YES	YES	YES	NO	NO	ASK	NO	NO
Aggie Virtual Desktop (Formerly VOAL)	YES	YES	YES	NO	NO	NO	NO	NO
Canvas Learning Management System	YES	YES	YES	NO	NO	NO	NO	NO
Mediasite	YES	YES	YES	NO	NO	NO	NO	NO

Last Modified: October 1, 2026