Transform Your Workflow: Harness TAMU AI Chat to Achieve More This Semester
As we start the new semester — and a new year — Texas A&M University staff are finding innovative ways to work smarter, not harder, using TAMU AI Chat. Our multi-model AI platform can help administrative assistants, marketing and communication teams, finance staff, and other units move faster with greater accuracy and confidence.
The following are a few high-impact, practical use cases you can start using today, along with example prompts you can adapt for your specific needs.
Proofread and Polish Emails, Documents and More
From messages to campus leadership and project team memos to web copy and campus-wide announcements, TAMU AI Chat can help catch errors, tighten language, and ensure that your messages are clear. You can also use this tool to quickly reframe your message for different audiences (students, university leadership, departmental colleagues) and channels (reports, email, social media).
How TAMU AI Chat can help:
- Correct grammar or structure problems in your written content
- Improve clarity by flagging unclear statements or missing details
- Adjust tone (more formal, more concise, more friendly)
- Adapt content for new audiences and platforms without changing meaning
Example prompts:
“Proofread the email below for grammar, clarity and professionalism. Keep my tone and meaning the same. Suggest improvements and provide a clean, final version.”
“Rewrite this technical summary for a non-technical audience. Keep it accurate, remove jargon, and add an engaging headline as well as short quote suggestions.”
“Review this announcement for unclear language, potential misinterpretations or missing context. List issues and provide clearer alternatives.”
Search Frequently-Used Documents for Key Information
Instead of manually scanning multiple documents, spreadsheets or long PDFs, such as policy documents and reports, you can upload them to TAMU AI Chat and ask one of the AI models to extract exactly what you need. This feature is especially useful for documents you consult regularly or when information is scattered across multiple sources. Knowledge Collections can further assist you in keeping and accessing related documents in one location.
How TAMU AI Chat can help:
- Pull specific information policy and process documents or reports
- Extract budget figures, application statistics, or other data from various sources
- Compile themes from feedback forms or survey results
Example prompts:
“From the uploaded files, extract the following fields for each department: total budget, salary budget, operating budget, and year-over-year change. Present results in a table.”
“Search the uploaded policy documents and list all sections that mention ‘compensatory time.’ Provide the exact wording and a short explanation in plain language.”
“Analyze the uploaded student feedback and identify the top 5 themes with representative anonymized quotes.”
Generate Brief Summaries of Long, Complex Documents
When you’re working with policies, regulations, grant requirements or compliance guidance, TAMU AI Chat’s models can summarize what matters. The included AI models can also compare two document versions and flag changes, saving hours of manual review and reducing missed details.
How TAMU AI Chat can help:
- Summarize long documents into actionable or reportable highlights
- Compare two or more documents or datasets and highlight differences
- Create checklists of critical action items based on uploaded notes
Example prompts:
“Summarize the uploaded grant guidelines into a compliance checklist with required documents, submission steps and common disqualifiers. Keep the summary under 1 page.”
“Compare Version A and Version B of this policy. List differences by section, including additions, deletions, and meaningfully changed language. Finish with a ‘Summary of impact’ for department administrators.”
“Summarize the uploaded policy in 10 bullet points. Then provide: who it applies to, key deadlines, required actions for departments, anything unclear or needing follow-up.”
Your Success Starts Now
Whether you’re reviewing policy documents, preparing communications, or managing report data, TAMU AI Chat can handle the heavy lifting so you can focus on strategic, high-impact work.
Visit TAMU AI Chat to explore its multiple commercial models and features to discover how it can transform your daily workflow. Make 2026 your most successful and effective year yet!